Instructions and Request Form

A Reimbursement Request / Reporting Form (Request) is required to receive reimbursements and to submit reports for the Education Jobs Fund (EJF). This Request was formatted in Excel with an Instruction tab and a Form tab. Click here to access the Request Form. A login prompt box will appear. Select 'save', add the name of your county to the beginning of the file name, and save it to your hard drive. You can then complete the Request Form at your leisure.

For the expenditures associated with the Request, it will be necessary to determine the number of hours worked on the EJF each quarter by nonexempt FLSA employees (service personnel) and the percentage of funds used each quarter for exempt FLSA employees (professional employees). Bonuses or incentives (or related costs other than salaries) are not to be included in the FTE calculations.

To expedite payments, the Governor’s Office will accept an electronic version of the Request, along with scanned payroll records and/or invoice documentation that provides proof of the use of EJF funds.

After the documents are printed and the request is signed, you may e-mail the scanned documents to:
Julie.C.Palas@wv.gov.

If necessary you may mail the signed request and related documents to:
Julie C. Palas, Grant Administrator
1900 Kanawha Boulevard East
Building One, Room W-317
Charleston, WV 25305

Payments will be processed upon receipt of the documents requested above. If you have questions regarding reimbursement or reporting, please call Julie at 304-558-0757. Thank you for your cooperation and assistance in ensuring proper use of the EJF monies throughout West Virginia.

The following information and links may help you find answers to some of your EJF questions or concerns:
• U.S. Dept. of Education website: http://www2.ed.gov/programs/educationjobsfund/index.html.
The Ed Jobs program provides assistance to States to save or create education jobs for school year(SY) 2010-2011,¹ including many positions ordinarily paid for with State or local funds. A local educational agency (LEA) may use Ed Jobs funds for compensation and benefits and other expenses, such as support services, necessary to retain existing employees, to recall or rehire former employees, and to hire new employees, in order to provide early childhood, elementary, or secondary education and related services. An LEA may use Ed Jobs funds to support, for example, teachers, principals, academic coaches, paraprofessionals, counselors, librarians, secretaries, social workers, psychologists, speech therapists, nurses, athletic coaches, security officers, custodians, bus drivers, and cafeteria workers.
• Revised EJF guidance with more details on allowable uses of these funds is available at: http://www2.ed.gov/programs/educationjobsfund/applicant.html. Scroll down to 'Guidance for States on the Education Jobs Fund Program on click on the MS Word (208K).
• Track grants awards for EJF: http://www.educationjobsfund.gov/accountability/Pages/default.aspx.
• EJF information on the WV Department of Education website: http://wvde.state.wv.us/achieve21/.

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¹ An LEA that has funds remaining after SY 2010-2011 may use those remaining funds through September 30, 2012.